Party Catering Price List – Your 2025 Guide to Prices and Services

Planning a company event with catering is no small feat, especially when you’ve got to pin down the catering budget. Wondering what party catering really costs in Poland? In this all-in-one guide you’ll find current prices, detailed package breakdowns, and down-to-earth tips on how to save on catering services.

Party catering works great for all kinds of family events like christenings, house parties, or New Year’s Eve. It’s a super convenient option that lets you focus on hosting without stressing over cooking. Catering companies offer free consultations and are happy to help you pick the menu and plan the event. We’ve put together a full market overview of party catering, taking into account regional differences, event types, and add-on services. With concrete price examples and practical advice, you’ll be able to plan your party budget precisely.

Party Catering Price List – Sets and Prices

Today’s party catering market offers a range of packages tailored to the size of your event. With such a broad offer, there’s something for everyone. Caterers often guarantee high-quality service, giving you peace of mind when planning your celebration. Here are the current 2024 prices for sets by guest count:

Basic Sets (Standard)

Party boxes—stylish, convenient snack sets packed to go—are getting more and more popular for all kinds of occasions.

Premium and Luxury Packages

For guests who want more, there are extended packages:

Premium Package (90 zł/person):

• Soup (broth or cream)

• Meat main with potatoes

• Second hot dish (one-pot)

• Cold cuts and snack platter

• 2 seasonal salads

De Lux Package (120 zł/person):

• Everything in Premium

• Extra hors d’oeuvres with Parma ham

• Wider choice of the second course

• Snacks with salmon and mozzarella

• Rustic table with regional specialties

Clients especially rave about the flavors and happily come back for these sets.

Minimum Order Values and Extra Costs

Most caterers in Warsaw and other big cities set minimum order values:

• Standard orders: 300-600 zł

• Corporate events: 800-1200 zł

• Weekend events: +20% on standard prices

Additional costs:

• Platters and packaging: 3-8 zł per item

• Delivery in Warsaw: 29-35 zł

• Delivery outside the city: 50-80 zł

• VAT: 8% (already included in most price lists)

Types of Party Catering and Their Costs

Catering isn’t just convenient—it guarantees tasty food matched to your event’s vibe. With the right menu, any party—from a house hangout to birthdays and holidays—feels special and memorable for your guests.

Catering for House Parties

House-party catering makes it easy to sort a menu for a casual get-together at home. These events need simpler menus, which keeps prices lower:

• Cold snacks: 15-25 zł per person

• Mix of snacks and finger food: 25-35 zł per person

• Package with one hot dish: 35-45 zł per person

Popular options for home parties in Warsaw include party box sets with sandwiches, skewers, and wraps with grilled chicken or egg salad.

Catering for Corporate Events

Business meetings call for a polished look and a varied menu:

• Coffee breaks: 15-25 zł per person

• Business lunch: 35-50 zł per person

• Corporate banquets: 60-120 zł per person

• Company picnics: 45-80 zł per person

Corporate catering often includes extras like waitstaff and elegant tableware.

Wedding and Banquet Catering

Weddings and formal banquets are the priciest segment:

• Basic package: 90-150 zł per person

• Premium package: 150-250 zł per person

• Luxury catering: 250-400 zł per person

A typical wedding menu covers soup, a main course, a cold table, salads, and extra bites with sun-dried tomatoes, feta, and other fancy ingredients. Caterers present varied menu options you can tailor to your event and your guests’ preferences.

Kids’ Birthday Catering

Children’s birthdays have their own specifics:

• Basic kids’ package: 20-30 zł per child

• Extended package: 30-45 zł per child

• Options for adults: +15-20 zł per person

Usually includes mini sandwiches, finger food, sweet snacks, and drinks.

Factors That Affect Catering Prices

Number of Guests

Bigger orders get you better per-head rates:

• 10-20 people: full list price

• 21-50 people: 5-10% discount

• 51-100 people: 10-15% discount

• Over 100 people: custom quote, up to 20% off

Type of Menu

How varied and complex the menu is will heavily impact the price:

Cold snacks (lowest price):

• Sandwiches with ham and arugula, or egg

• Croquettes as a popular party bite

• Skewers with olives, salami, grapes

• Basic salads

• Elegant salmon bites

Mixed menu (mid-range):

• Cold snacks + one hot dish

• Soups in thermoses

• Expanded salads

Full menu (highest price):

• Multi-course sets

• Pasta and salmon dishes

• Special diets (vegetarian, gluten-free)

Delivery Location

Prices vary a lot by region:

Warsaw and metro area:

• City center: standard prices + 20-30%

• Nearby areas: standard prices

• Outside city limits: +15-25 zł delivery

Other big cities (Łódź, Kraków):

• Prices 10-15% lower than Warsaw

• Competitive offers from local companies

Season and Day of the Week

Seasonality has a big impact on pricing:

Days of the week:

• Monday–Thursday: standard prices

• Friday–Sunday: +10-20%

Seasons:

• May–June (communions, weddings): +15-25%

• December (company holiday parties): +20%

• July–August: standard prices

Add-on Services

Things that influence the final price:

• Waitstaff: +25-40 zł per person

• Elegant tableware: +8-15 zł per set

• Table decorations: +50-200 zł per table

• Heating equipment: +30-50 zł per unit

Price List for Additional Catering Services

Waitstaff

Professional service makes your event run smoother:

Tableware Rental

Elegant tableware is the base for a great-looking event:

Decor and Styling

• Basic decorations: 150-250 zł per table

• Floral arrangements: 200-400 zł per table

• Full decor package: 500-1000 zł per table

Transport and Delivery

Detailed pricing by distance:

Prices by Region

Warsaw and Surroundings

The capital has the widest choice—and the highest prices:

• Price premium: 20-30% above the national average

• Warsaw party catering: from 60 zł per person for basic packages

• Warsaw birthday catering price list: 80-150 zł per person

• Warsaw birthday catering: special packages from 90 zł/person

Sample companies and their prices:

• Warszawski Catering Premium: packages from 85 zł/person

• Catering Domowy Warszawa: party sets from 55 zł/person

• Elite Events: banquets from 180 zł/person

Łódź and the Metro Area

Poland’s second-biggest market offers sharp pricing:

• Average prices: similar to the national average

• Competitive offers: thanks to lots of local providers

• Home catering in Warsaw: prices similar to Łódź

Recommended local companies:

• Łódzki Catering: packages from 70 zł/person

• Smaki Regionu: traditional cuisine specialists, from 65 zł/person

Kielce and Smaller Towns

Lowest prices while keeping good quality:

• Local prices: 15-25% lower than Warsaw

• Family businesses: a personal approach

• Warsaw catering: services available with out-of-town travel

Recommended local companies:

• Świętokrzyski Catering: from 50 zł per person

• Tradycyjne Smaki: wedding packages from 75 zł/person

How to Save on Party Catering

Group Orders and Bigger Headcounts

The biggest savings come from:

• Orders over 50 people: up to 15% off

• Loyal customers: an extra 5-10% discount

• Recurring events: special rates

Example savings:

• Party for 30 people: 1650 zł (55 zł/person)

• Party for 50 people: 2500 zł (50 zł/person) – save 150 zł

Choosing Days of the Week

Skipping weekends saves you real money:

• Monday–Thursday: standard prices

• Friday: +10%

• Saturday–Sunday: +15-20%

Example: Birthday for 25 people:

• Saturday: 1400 zł

• Wednesday: 1200 zł (save 200 zł)

Skipping Waitstaff

Self-service cuts costs a lot:

• With service: +30-40 zł per person

• No service: guests can help themselves

• Compromise: staff only for serving the main courses

Mix Your Own Food with Catering

Smart mixing lets you control the budget:

What to order from catering:

• Main hot dishes

• Professional finger food

• Salads that need more prep

What to prep yourself:

• Drinks and alcohol

• Simple snacks with olives and cheese

• Sweet treats

Sample savings:

• Full catering for 30 people: 2700 zł

• Mix of home-made + catering: 1800 zł (save 900 zł)

Payment Methods and Order Terms

If you’ve got questions about payments and terms, give us a shout.

Payment Options

Cash on delivery:

• The most popular way to pay

• No extra fees

• You can check quality before paying

Bank transfer:

• 50% prepayment required

• Balance due before delivery

• Preferred for larger orders

Card payment:

• Available with most companies

• Sometimes a 2% fee applies

• Can pay on delivery

Deposits and Deadlines

Private events:

• Deposit: 30-50% of the order value

• Order at least 3 days in advance

• Final payment: on delivery

Corporate events:

• Deposit: 50% when ordering

• Invoices with deferred payment

• Billing based on the guest list

Large events (over 100 people):

• Deposit: 50-70% of the value

• Place the order at least 2 weeks ahead

• Stage payments per schedule

Cancellation Policy

Up to 48 hours before the event:

• Full deposit refund minus the cost of purchased products

• Free date change available

24–48 hours before the event:

• 50% deposit refund

• You can reduce the order by up to 30%

Less than 24 hours:

• No deposit refund

• You can pick up items already prepared

Best Catering Deals 2025

Ranking of Companies by Price and Quality

1. Catering Premium Plus (Warsaw)

• Rating: 9.2/10

• Packages from 75 zł/person

• Specialty: business events and weddings

• Promo: -15% for orders over 80 guests

2. Smaki Tradycji (Łódź/Warsaw)

• Rating: 8.9/10

• Packages from 65 zł/person

• Specialty: home catering and birthdays

• Promo: -10% for regulars

3. Elite Catering (Kielce)

• Rating: 8.7/10

• Packages from 55 zł/person

• Specialty: local catering with regional dishes

• Promo: -20% on weekdays

4. Party Time (Warsaw)

• Rating: 8.5/10

• Party box sets from 45 zł/person

• Specialty: casual gatherings and house parties

• Promo: free delivery on orders over 500 zł

5. Gourmet Events (Łódź)

• Rating: 8.3/10

• Packages from 70 zł/person

• Specialty: themed-event catering

• Promo: -25% on your first order

Seasonal Deals 2025/2026

Spring promos (March–May):

• First Communion packages: from 85 zł/person

• Free table decor on orders over 2000 zł

• 20% off waitstaff

Summer offers (June–August):

• Garden party catering: special menu from 60 zł/person

• Live grilling for free

• Picnic packages with transport

Autumn promos (September–November):

• Corporate event discounts: up to 25%

• Autumn packages with seasonal dishes

• Free menu consultation for larger events

Winter offers (December–February):

• New Year’s Eve packages: from 120 zł/person

• Corporate holiday catering: 15% off

• Special menus with traditional Christmas Eve dishes

Summary

Planning a party catering budget means factoring in a bunch of things. Current prices in Poland range from 45-60 zł per person for simple party box sets up to 120-180 zł per person for full banquet packages.

Key takeaways from our analysis:

• The best per-head prices kick in above 50 guests

• Weekdays are 15-20% cheaper than weekends

• Catering in Warsaw costs on average 20-30% more than in smaller cities

• Skipping waitstaff can save 30-40 zł per person

• Deposits are usually 30-50% of the order value

When planning your event, check current promos, negotiate group discounts, and consider the day of the week as a price factor. Always ask for a detailed quote that includes all extras, so there are no nasty surprises for your budget.

Before you decide, reach out to a few local caterers—prices and offers can vary a lot, and knowing your local market helps you lock in the best deal for your event.

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